Edu-Manage school admin guide

Documentation

By : Nodex System
Email : nodexsystem@gmail.com

Thank you for using Edu-Manage. In this document you will get to know more about school admin features and how the features works with some of the guide.


All the fields marked with (*) are mandatory.


Any deleted data will be moved into the trashed first. From trashed school admin can restore the data or delete it permanently.

Authentication


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  • School admin can access the system using admin email and admin contact as password. After successfull login school admin can access the default features even if they don't any active subscription. Default features are Student management, Academics management, Teacher management, Session year management.

Subscription


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  • If school does not have any active package then they can buy package from subscription->plans as shown in the image.


  • School admin can buy trial package if enable by super admin. Trial package can be only bought once. If school has bought any other package then they can not buy trial package.


  • Once package is subscribed it can not be cancel. School's upcoming package will be same as current package by default.


  • School admin can update current package. If school admin updates the current package then new package will start immediately. School admin can cancel or update the upcoming plan as well.


  • School admin will have allowed days set by super admin to pay the previous bills. If school admin failed to pay the bills with in given time then school will be deactivated and any active package of school will be canceled as well.


  • School admin can buy the add-ons if needed. Once add-on is added in the current cycle it can not be canceled. Add-ons will be expire with the subscribed package.



Dashboard

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Medium

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  • Medium here consider as language in teaching happens. School admin need to add at least one medium value.


Section

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  • Section here consider as divison. School admin need to add at least one section value.


Subject

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  • School admin can manage the subjects here. Here school admin should add the all the subjects irrespective of class.


Semester

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  • School admin can manage the semesters here. Month occupied in any one semester should not be used in other semester.


  • Correct example : First semester(January-June) - Second semester(July-December)


  • Incorrect example : First semester(January-July) - Second semester(June-December). Here month of june is added in both semesters that is not correct.


Streams

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Shift

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Class

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Edit class


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  • If school admin delete the class then it's subdivision, semester, subjects other related data will be deleted.


Class subject

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Assign subject to class

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  • Here school admin can assign subjects to class. Class can have core and optional subjects. Core subjects is compulsory subjects for students.


  • Subject that is part of the core group can't be part of optional group and it will same as vice versa.

Class section and teachers

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  • School admin can assgin class teacher or class subject teacher to any class. One class can have multiple class teachers and class-subject can have multiple teachers.

Transfer and promote students


Transfer students


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  • School admin can transfer student from one section to other section.


Promote students


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  • School admin can promote studetns from one session year to other session year.

Assign roll number

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  • School admin can change the roll number based on first name or last name of student.

Admission form fields

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  • School admin can add the extra fields here. Added fields will be reflected into student admission form.

Students admission

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  • If school has any active package at the time of adding student then school admin can change the status of student (active or de-active). If school don't have package then status of the student will be consider as de-active by default.


  • At the time of adding new student, school admin can search the guardian by email and assign to the newly added student. If there is no guardian with the searched email then school admin can create the new guardian along with student.

Admission Inquiries

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  • The online student inquiries section displays a list of student applications, allowing admins to approve or reject each application. Admins can also send automated emails to parents notifying them of the application status.


Student details

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  • School admin can view all the students by class-section and session year vise.


  • School admin can only activate students if school has any active package. Once student is activated it will added into the bill.


  • School admin can update or delete the student. If school admin delete the student it will be removed permanently.


Students reset password

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  • School admin can view all the reset password request and accept or reject it.


Add bulk student data


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  • Please do not modify the dummy csv file content unless you want to do any modification.


Upload Profile Images


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  • Admins can upload bulk profile images for students and parents, streamlining the process of managing user profiles efficiently.


Guardian


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Teachers


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  • If school has any active package at the time of adding teacher then school admin can change the status of teacher (active or de-active). If school don't have package then status of the teacher will be consider as de-active by default.


  • School admin can only activate teachers if school has any active package. Once teacher is activated it will added into the bill.


  • School admin can update or delete the teacher. If school admin delete the teacher it will be removed permanently. School admin need to delete other data related to teacher before deleting teacher.


  • Teacher can login using given email and password. mobilee of teacher will be default passowrd.


  • Admins can manage teacher salaries by adding allowances or deductions, ensuring accurate payroll adjustments for each staff member


Bulk Upload Teachers


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  • Admins can upload bulk teacher data using a CSV file, making it easy to add or update multiple teacher profiles at once.



Bulk upload teachers


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Create timetable


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  • Starting time and ending time of the lecture will be same for every class.


Teacher timetable


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  • School admin can view all the teacher's timetable here. School admin can not modify the timetable related data here.


Holiday list


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Student assignment


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  • School admin can view all assignment submission but they can not reject or accept any assignment submission.


Sliders


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  • School admin can manage sliders here. Sliders will be shown in the parent/student mobile app and school website.


Notification


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  • School admin can send the notificatons to specific users or all the users of the system. Notification sent from here will not be added into the announcement or noticeboard.


Student attendance


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  • School admin can view attendance of the students here. Only class teacher can take the attendance of the student.


Month Wise Student Attendance


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  • Admins can view month-wise class attendance reports, providing a detailed overview of each class's attendance for the selected month.


Announcement


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  • School admin can manage the announcements here. Announcement sent by admin here will be shown in the noticeboard section of student/parent application.


Manage offline exam


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  • School admin can manage offline exams here. Once school admin publish the result of any exam from here then students and parents can view the exam result in application.


Offline exam result


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Exam grade


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School admin need to enter the grade range starting from 0 to 100. School admin must create the grade before any subject teacher submit the mark.


Manage online exam


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  • School admin can manage online exams here and view results as well.


Manage questions

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  • School admin can manage quesitons here.


Manage questions

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  • School admin can manage quesitons here.


Manage questions

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  • School admin can manage quesitons here.


Fees type

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Manage fees

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  • Before setting up fees school admin must add the payment details in system settings.


  • If any parent/admin paid optional fee/installment/full class fee then school admin can not modify the compulsory and optional fee. Only new optional fee can be added.



Paid fees

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  • Installment is not allowed for optional fees.


  • School admin can pay the fee manually of any student.


  • School admin/user can pay extra amount along with installment amount. If installment amount paid then only advance amount can be paid in the installment duration.


Fees transaction logs

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Manage expense category

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Manage expense

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Payroll

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  • School admin can now download the salary slip of the employee.




Payroll Settings

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  • School admins can add staff allowances and deductions here, assign these payroll settings during staff creation, and edit the salary structure for existing staff members.




Manage session years

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  • At a time only one session year can be activate. Active session will be consider as current/default session year.


Manage session years

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  • At a time only one session year can be activate. Active session will be consider as current/default session year.


Template


  • School admin can create the template of the certificate as per the requirement.


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  • School admin can view all the templates here and need to setup the template layout as show in the image.


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Student Certificate

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  • School admin can view all the student certificates here and can generate the certificate by selecitng the students.


Staff Certificate

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  • School admin can view all the staff certificates here and can generate the certificate by selecitng the staffs.



Certificate Template

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  • Select Certificate Type: Choose whether you want to create a certificate for students or staff.


  • Fill Necessary Fields: Enter the required information such as name, page layout, height, width, background image, and your description.


  • Include User Data: If you want to include user data in the certificate, you can find this option below the description field. Simply click on it to include the data in your certificate template.


  • Save the Certificate Template: After entering all the details, save your certificate template.


  • Set Design Layout: Click on the layout button in the table action column to set your design layout. Use the drag-and-drop feature to arrange elements as desired and save the layout.


  • Generate Certificates: Navigate to the student or staff certificate section, select the users for whom you want to generate certificates, and click the generate button.


  • Note: If you want to generate student exam certificates, it is compulsory to select the exam and filter from the session year.


ID Card

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  • School admin can mange the student and staff ID card settings here.


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Generate Student ID card

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  • School admin can generate the id card of the students.


Generate Staff ID card

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  • School admin can generate the id card of the staffs.


This layout allows users to customize ID cards by selecting specific fields, uploading background image, and choosing colors and layout styles, ensuring a personalized design for both students and staff.

Role & Permission

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  • Following roles are reserved. Super Admin,School Admin,Teacher,Guardian,Student.


Staff

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  • Default password of staff member is staff mobile number.


  • If school has any active package at the time of adding staff then school admin can change the status of staff (active or de-active). If school don't have package then status of the staff will be consider as de-active by default.


  • School admin can only activate staffs if school has any active package. Once staff is activated it will added into the bill.


  • School admin can update or delete the staff. If school admin delete the staff it will be removed permanently. School admin need to delete other data related to staff before deleting staff.


Bulk upload staffs


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  • Effortlessly manage your school's staff with our bulk upload feature. Upload multiple staff members at once using a CSV file, and easily assign roles to each member during the process.


    • Staff Leave

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    • Efficiently manage staff leave requests with our system, where staff members can apply for leaves directly through the app or panel. School administrators can swiftly approve or reject requests, while staff members have the convenience of uploading necessary documents for seamless processing.


    Leave Report

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    Support

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    • School admin can contact the support team assigned by super admin.


    Content

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    • Empower school administrators to personalize their website's layout, colors, content, and images effortlessly using our comprehensive admin panel.



    FAQs

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    • Enhance user experience by adding a section for frequently asked questions (FAQs) to provide clear and helpful information.



    General settings

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    Leave settings

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    • School admin must setup these details so staff can make leave requests.


    Online exam terms and Condition

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    • Students in the application before starting the online exam will see this terms and condition.


    Email Template

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    • A school admin can create custom email templates for registering new students, staffs, teachers. This template includes credentials, key information, and any additional notes. The system will use the predefined format to send emails to new users, ensuring consistent communication and easy access to important details.


    Payment settings

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    • We offer two types of payment gateways: Stripe and Razorpay, allowing secure and flexible payment processing for seamless transactions.


    • 1. Stripe

    • 2. Razorpay


    Third-Party APIs

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    • Implemented Google reCAPTCHA to enhance security by preventing automated submissions. This adds an extra layer of protection for user interactions.


    • Online student admission form


    • Contact Us form



    Terms and conditions

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    Privacy policy

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    • Use this (your-admin-panelurl/page/privacy-policy) to apple app store and google play store at the time of deployment.


    Refund Cancellation

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    Contact Us


    Nodex System has creative and dedicated group of developers who are mastered in Apps Developments and Web Application Development with a niche in delivering quality solutions to customers across the globe. Contact us today to find out how we can help you or for freelance work.

    Visit Us : https://nodexsystem.com

    Mail Us : support@nodexsystem.com


    Thank you very much.